Details on Webex System Change for Spring 2021

To facilitate online teaching and simplify technical operation, UTokyo ICT systems are updated. This page concerns Webex system change only. For information about other ICT systems, see “System Change for Spring 2021”.

For the use of Webex, ECCS Cloud Email (1234567890@g.ecc.u-tokyo.ac.jp) and its password were previously indispensable. This is however no longer necessary. Logging in with UTokyo Account is now possible.

Your current account is scheduled to be transferred to your UTokyo Account on the following schedule.

Date: March 12, 2021, 20:00 - March 13, 2021, 0:00 (Scheduled)

After the transfer (scheduled on March 13, 0:00), for the use of UTokyo Webex Account, please sign in by the following methods.

Click “Sign In” on the UTokyo Webex website to direct to the Webex sign-in page.
Enter your UTokyo ID (10 digits-ID) and then@utac.u-tokyo.ac.jp. An example will be: 1234567890@utac.u-tokyo.ac.jp.
- Not the ECCS cloud email (@g.ecc.u-tokyo.ac.jp).
When a sign-in page which requires your UTokyo Account username and password (same as UTAS, the website with the picture of Yasuda Auditorium) appears, enter your UTokyo Account (10 digits-ID) information accordingly.
- Not the ECCS cloud email (@g.ecc.u-tokyo.ac.jp).
- Not with the previous password for Webex.

If you encounter any problems, please contact Technical Support Desk.

Signing in with ECCS Cloud Email (the use of 1234567890@g.ecc.u-tokyo.ac.jp and existing Webex password) will be terminated after the transfer. Please sign in with the new methods.

Use of Webex Before/After the Transfer

Basic Functions

Joining or hosting Webex meetings will not be affected. Forced log-out will not happen during the transfer.
Meeting settings will not be affected. Webex meetings scheduled before the transfer will continue to be available after the transfer. URLs will remain unchanged.

UTokyo Account restricted Webex Meetings

UTokyo Account restricted Webex meetings will not be affected. Users can participate in any Webex meetings scheduled before the transfer with their new accounts.
- This setting can be viewed in “Schedule a meeting” > “Unlocked meetings”. Please change “Guests can join the meeting” to “Guests wait in the lobby until the host admits them” or “Guests can’t join the meeting.”

Receiving emails from Webex

Users will continue to receive email notifications from Webex (e.g. when a meeting is scheduled) via ECCS Cloud Email.
- Email address for Webex account will become 1234567890@utac.u-tokyo.ac.jp (10 digits-ID + @utac.u-tokyo.ac.jp) after the transfer. Please note that such email address functions only for UTokyo ICT systems but not mailing. Any email notifications received will be forwarded to ECCS Cloud Email.

Signing in During the Transfer

The transfer is scheduled between March 12, 20:00 - March 13, 0:00. Users are required to sign in with specific methods. Please check the following information in advance if you wish to use Webex during the period.

Till March 12, 20:00 (Scheduled): Sign in with your 10 digits-ID ECCS Cloud Email 1234567890@g.ecc.u-tokyo.ac.jp and Webex password.
From March 12, 20:00 to March 13, 0:00 (Scheduled): Depending on the transfer progress, sign-in methods may differ. One of the following three methods should be available. Please try logging in with them in the order presented. (It is expected that at least one of the methods functions properly.) We apologize for the inconvenience caused.
- Sign in with your 1234567890@g.ecc.u-tokyo.ac.jp (10 digits-ID ECCS Cloud Email) and Webex password.
- Sign in with your 1234567890@utac.u-tokyo.ac.jp (10 digits-ID + @utac.u-tokyo.ac.jp) and Webex password.
- Sign in with the aforementioned new methods (see “New Sign-in Method”; 1234567890@utac.u-tokyo.ac.jp and UTokyo Account password)
After March 13, 0:00: Sign in with the aforementioned new methods (see “New Sign-in Method”; 1234567890@utac.u-tokyo.ac.jp and UTokyo Account password)

Additional Information

Creating a New Account

Creating a new account is no longer necessary in the new system. Webex accounts will be automatically generated from UTokyo Account. When starting to use Webex after the transfer, read the instructions on “New Sign-in Method”.

For more information, see “Preparing for Online Classes (for new students)” and “Preparing for Online Classes (for new faculty members)”.

In addition, existing application form sign-up service will be terminated. (No new application will be accepted.) Department administrators should pay special attention not to provide outdated information to new faculty members.