How to Announce Online Class URL (for Faculty Members)

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This page explains how instructors announce the online class URL (the URL of web conference rooms such as Zoom) to students.

Faculty members used to announce the online class URLs to their students differently, which had caused confusion. It was hence decided to unify the announcement method among all faculty members. The “Guideline for Using Online Tools for AY2021S Semester Classes” was also established following the decision.

Below is the announcement method based on the aforementioned guideline. Your cooperation to adopt the specified method is kindly appreciated.

For students, please refer to “How to Obtain the Online Class URL (for Students)”.

Important Rule: Use the ITC-LMS’s “Online course information” section

The procedure to add the online class URL in ITC-LMS is as follows.

How to Add the Online Class URL in ITC-LMS

Supplementary Information: Announcing the Online Class URL using Systems other than ITC-LMS

UTAS

UTAS has its own “Online Class URL” and “Online Class Information” section, where you can add your online class URL and other related information. However, these sections may be left blank since students are informed that the ITC-LMS course page is basically where they should check any online class-related information.

If you wish to fill in these sections, it is suggested that you fill them with the ITC-LMS course page URL. By clicking this URL, students can easily locate the corresponding ITC-LMS course page. (It is recommended that you add the ITC-LMS course page URL instead of the online class URL in these sections. By adding the course page URL, you can, for example, avoid having to manually update both the ITC-LMS and UTAS pages when you change the online class URL during the semester.)

Please also remember NOT to add your online class URL to sections in UTAS other than “Online Class URL” or “Online Class Information”. Information added to the other sections are fed into the “UTokyo Online Course Catalogue”, which is open to the public. While we do our best to avoid leaking sensitive information to the public, please help ensure that online class URLs are safe.

“UTokyo Online Class Search (UTAS Lite2, UTIL Lite)”

The “UTokyo Online Class Search (UTAS Lite2, UTIL Lite)” is a system mainly used by students to obtain online class URLs when it is difficult to access ITC-LMS or UTAS. Information added to ITC-LMS’s “Online course information” section and to UTAS’s “Online Class URL” and “Online Class Information” sections are automatically added to this system. There is no need for faculty members to add/edit the online class URL in this system.

Changing the Online Class URL

It is NOT recommended to change the online class URL for every class you hold or change the URL multiple times during a semester. Keeping the online class URL unchanged helps avoid confusion and reduces the possibility of students missing their class.